The ultimate guide to updating travel documents after a name change
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Editor’s note: This is a recurring post, regularly updated with new information.
While more and more people are choosing to keep their surname after marriage, many still take their partner’s name after the ceremony. Another popular option is to create a hyphenated last name, but doing so doesn’t make the process of legally changing your name any less complicated.
Changing your name can be viewed as the standard, and perhaps even romantic, but there’s no getting over the fact that it’s a laborious undertaking. If you’re changing your name — whatever the reason — follow this guide to make sure you’re ready to enter this paperwork gauntlet.
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Step 1: Be Mindful of Time Constraints
This is a time-consuming process. Some changes will have to be made in person, such as getting your new driver’s license. Other offices may allow you to mail in your name change request, but then you’ll be faced with mail delays. If you’re heading out on a honeymoon directly after your wedding, you should book your travel under your maiden name and change your name once you’re home. You likely won’t have enough time to obtain new IDs that reflect your married name. The TSA does not accept marriage certificates as a form of ID, and you’ll also likely use credit cards while traveling and want those to reflect the same name you have on your ID.
If you’re planning to change your name, now could be a surprisingly good time to do so — if you don’t have any upcoming travel on the calendar, of course. Just know that the coronavirus pandemic has made, well, just about everything take even longer than usual, so brace yourself for a long waiting period.
Step 2: Get Certified Copies
If you’ve decided to move forward with the process, you’re going to need to prove that you have a legal name change to get started. After marriage, for example, this means providing copies of your marriage certificate. And you can’t just make copies of your certificate: the copies need to be certified. You can get these through the vital statistics or records department of the state where your marriage took place. Expect to pay approximately $15 to $30 each, and definitely order more than one copy.
Step 3: Get a New Social Security Card
Updating your Social Security card should be one of the first things you do when you change your name. Your Social Security Administration (SSA) card and number will often be necessary to get a new driver’s license, which will be required for many of the other steps in the process. Changing your name with the SSA will also notify the IRS and help make sure your name and Social Security number match. If you don’t want to mail in your ID and marriage certificate, you’ll want to find your local SSA office and file the form in person. Just remember, SSA offices closed at the beginning of the pandemic, so you’ll want to confirm that your local office has reopened.
Step 4: Get a New Driver’s License
Now that you have your new Social Security card with your new name, you’re ready to head to the DMV. Check online with your state’s Department of Licensing to find out what documents you’ll need to bring with you to get a new ID with your married name. Most likely, you’ll need to bring your current driver’s license, your certified marriage certificate and your new Social Security card. You’ll also want to ask if your voter registration will be changed along with your driver’s license. If not, add the voter registration name change to your list of things to do.
Step 5: Update Your Passport
To update your passport you’ll need to determine what form you need to submit and if you’re able to submit the form via mail. If you got your passport less than a year ago, for example, you’ll have a different process than if it’s more than a year old. If your passport was issued more than one year ago, you’ll follow the passport renewal process. No matter what, you’ll probably need to include a certified copy of your marriage certificate. New passports typically take four to six weeks to process, though there are ways to expedite if necessary.
And, of course, these aren’t normal times. The U.S. Department of State has a backlog of passport applications and renewals to process right now, since only life-and-death emergency applications were being processed early on in the pandemic. When international travel makes a comeback, there will likely be a surge in new applications and renewals, so now might be a good time to put your passport application into the queue — especially if you don’t intend to travel anytime soon.
Step 6: Change Name With TSA PreCheck or Global Entry
To change your name for TSA PreCheck, you can call 855-347-8371 on weekdays, between 8 a.m. and 10 p.m. ET. To change your name for Global Entry, however, you’re going to need to visit one of their enrollment centers. Don’t forget to bring in your new passport and your marriage certificate, just in case.
Most enrollment centers in the U.S. reopened after Labor Day, but be sure to check before making any plans. Normally, you could just drop in for the name update. But now, because of COVID-19, appointments must be scheduled in advance online through the Trusted Traveler Programs website. Availability will vary by location.
Step 7: Change Your Financial Records
With your new driver’s license and Social Security number, you should be ready to update your financial records. Start by visiting your local bank branch, and don’t forget to bring your new ID and marriage certificate.
Most credit cards will need you to fax or mail a digital copy of your new ID showing your changed name, but each will have its own method and forms. Chase, for example, requires account holders to send in a form with a copy of their marriage certificate. American Express may accept your new U.S. passport or driver’s license. Check with your issuer directly to determine what forms and evidence will be required. You can also call your credit card’s customer service number or use their website chat.
Once you’ve updated your name on your credit cards, your new name will eventually be updated on your credit report. You don’t need to contact the credit reporting companies directly, but keep in mind you might want to hold off on applying for new credit cards until you see your new name reflected on your credit report. Your credit report is also a great resource for locating all the financial institutions where you have accounts.
Step 8: Update Your Rewards Accounts
After updating your personal documents, it’s time to address your loyalty program and rewards accounts. Just like with your banking institutions, you’ll need to contact each program to find out what is required for the name change. Most of the programs, including Hyatt and Marriott, will require you to fax or mail your legal documents to a specific address. Delta and United, similarly, will request a copy of your marriage certificate or another legal document. (If you have existing reservations made prior to your name change, most U.S. airlines will accommodate a legal name change without charging a fee.)
If you’re enrolled in a number of programs, signing up for an e-fax service might be helpful. You and your spouse might also want to consider changing your points-earning strategy.
Step 9: Get Extra Help
If all this overwhelms you (we get it, really) there are services available to help speed the process along. The popular service, HitchSwitch, will let you submit basic information online to autofill all the forms you’ll need to change your name. Along with the auto-filled forms, they’ll provide instructions for completion and how to submit each application. For any steps that have to be submitted via mail, they even include the address to which the application needs to be sent.
Feature image by JovanaT Getty Images
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