Getting a refund for a canceled or delayed flight: What to know in 2025

Recent years have brought us all too many reminders about the importance of knowing your air travel rights as a passenger. From summer storms and weather delays to air traffic disruptions in Newark, it's clear that knowing what you should ask for when your flight is delayed or canceled is critical when you're preparing to fly.

A big part of that is knowing when an airline owes you a refund.

Your rights to a refund

For domestic flights, as well as international flights departing or arriving in the U.S., you're covered by the rules of the U.S. Department of Transportation.

Under the DOT flight refund policy, you are entitled to your money back, no questions asked, if your flight is canceled and you ultimately choose not to travel. It doesn't matter if the cancellation was the airline's fault or due to something out of its control, like bad weather.

The policy applies to any unflown portion of your ticket.

For example?

Let's say you booked a weekend round trip from Ronald Reagan Washington National Airport (DCA) to Boston Logan International Airport (BOS) and your flight got canceled.

The airline offers to rebook you on a later flight, but you decline. "I'll just scrap the trip," you think. The airline would then owe you a refund for the whole itinerary.

Another example? Let's say you made it to Boston, but a storm canceled your return flight to Washington. You decide to take the train instead. In this case, the airline would owe you a refund for the return portion of the trip.

Refund rules apply only if you choose not to travel

Remember, though, you're only owed a refund if you choose not to travel and don't accept rebooking accommodations. If the airline cancels your 8 a.m. flight, rebooks you on a 1 p.m. flight the next day, and you agree to fly on it, the airline would not technically owe you a refund.

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Didn't the federal government just pass stricter rules?

You may have heard last year about the federal government passing stricter rules when it comes to refunds for flights.

It's true, the consumer protections got stronger. But they're not ironclad.

As part of the Federal Aviation Administration Reauthorization Act passed by Congress in 2024, airlines are expected to automatically notify passengers when a disruption could make them eligible for a refund.

Then, under the new rules, when a passenger opts not to travel, carriers must issue the refund promptly and automatically — in other words, the customer shouldn't have to fight the airline for the refund.

How soon should airline refunds come?

Airline refunds, by law, are expected "promptly": within seven days for passengers who paid by credit card and within 20 days for those who paid by a different means.

Does the airline owe me a refund for a flight delay?

The DOT refund rules don't just apply to canceled flights. Under the policy, airlines must also provide you a refund for the unused portion of your ticket when a flight is significantly delayed or when the airline makes a significant schedule change.

Again, though, this is only if you choose not to travel.

What constitutes a 'significant' change or delay?

According to the recent law passed by Congress, a significant change or delay is when a domestic flight arrives at its destination at least three hours late or an international flight arrives six hours late.

What should you do if an airline is offering a voucher instead of a refund?

Airlines are allowed to offer passengers a voucher instead of a refund.

However, refund-eligible passengers don't have to accept. They can insist on simply getting their money back instead.

Under the new DOT policy, airlines offering passengers a voucher or some other form of compensation as an alternative to a refund must clearly explain to the passenger that they are, in fact, entitled to a refund instead, if that's what they want.

Should you ever take miles instead of a cash refund?

Think carefully before accepting airline miles instead of a cash refund. You'll want to make sure you're truly getting better value. Consult TPG's points and miles valuations to check the value of what the airline is offering in loyalty currency.

For instance, let's say you're hoping American Airlines will give you a refund for a $217 ticket, and the airline offers you 10,000 miles instead. As of July 2025, TPG values AAdvantage miles at 1.5 cents apiece, so 10,000 miles would be worth about $150.

Clearly, in such a case, accepting miles wouldn't be in your best interest — though it might be a different story if American were offering, say, 50,000 miles (worth about $750, per our valuations) for your $217 flight.

Remember: Airlines tend to devalue miles over time, so if you do accept miles, we'd suggest using them as soon as possible.

What about compensation for food, hotels and ground transportation?

Compensation for things like meals, an unexpected hotel stay or an Uber ride in the event of a flight delay or cancellation falls under a different category than refunds.

Many airlines make guarantees about what they'll provide in the event of a cancellation or significant delay. Those promises are laid out on the DOT's airline customer service dashboard.

However, there are two things to know.

At the moment, these are more discretionary forms of compensation. In other words, the airlines don't technically have to offer those meal vouchers or hotel bookings. Also, in these cases, it typically does matter if a disruption was the airline's fault (think maintenance) or due to something "uncontrollable," like weather.

I wouldn't count on that hotel voucher if your flight is scrapped because of a summer storm.

This is where a credit card that offers travel insurance protections can be crucial (and, for me, really eliminates the financial stress of flight troubles).

Check out TPG's guide to passenger rights for a better sense of what you might be owed.

Didn't the Biden administration propose compensation?

The Biden administration had suggested rules requiring airlines to guarantee flight delay compensation, food, hotel stays and ground transportation when there's a travel disruption that's the airline's fault.

But those rules did not come to fruition under the prior administration, and the Trump administration has had little to say on the matter thus far.

Bottom line

Some airline policies can be challenging to keep track of, but the federal rules that govern refunds are relatively straightforward.

You are owed a refund for any unused portion of your ticket if your flight is canceled, significantly delayed or has a significant schedule change (no matter the reason) and you ultimately choose not to travel with that airline. That refund should come automatically and within seven days if you paid by credit card, or 20 days if you paid using a different method.

It's likely you are not entitled to a refund if:

• Your flight is canceled or delayed and you allow the airline to rebook you on a later flight.
• You accept a voucher or some other form of compensation as a clearly stated alternative to a full cash refund.

Passengers who feel they haven't been treated fairly by an airline or who feel their refund request has been unfairly rejected can file a complaint with the DOT.

Related reading:

• Key travel tips you need to know — whether you're a beginner or expert traveler
• The best travel credit cards
• 6 real-life strategies you can use when your flight is canceled or delayed
• 8 of the best credit cards for general travel purchases
• 13 must-have items the TPG team can't travel without